Q: How do I
replenish our petty-cash?
A: Like a reimbursement check to
As you spend money in the petty-cash box, you
should accumulate receipts of how the money was spent. Keep ALL those receipts!
When it is time to replenish the cash box, which should be monthly, you will write a
check out for cash for the value of those receipts to the correct month.
In Rakefet, the check’s total
value will be made up of several expense lines.
Enter a line for each receipt expense.
If you will use the Payables screen, follow
the below steps. If entering the receipt
costs in the General Ledger, see step 4.:
Click on the Payables tab.
Enter the date for the check.
Under the Pay to (vendor), select the vendor,
Select the expense accounts to cover each
receipt and/or receipt’s purchase cost. Click Add Line to add multiple expenses.
The sum of all the expense lines on the
Invoice should equal the total sum of the receipts.
When ready, click the Check button and print
your single check to Cash.
If using the General Ledger to enter a check
made to Cash, follow these steps:
Click on the General Ledger tab.
Enter each receipt as an expense. In every line enter the same check number in the My
Check # box and type Petty-cash in the Memo field.